Why You Need to Rethink Your Email List Segmentation Best Practices

Email List

Find out why most email list segmentation best practices no longer meet the demands of today’s email marketing landscape.

There’s no shortage of email list segmentation best practices to go around. In fact, a quick Google search for ways to slice and dice an email list gives 19,700,00 results. But a great deal of these readily-available tips falls somewhere between marginally useful to totally obsolete. That means your segmentation strategy is probably due for a little overhaul. Here’s why.

In case you haven’t noticed, both B2B buyers and their buying cycles have changed. B2B prospects are now almost 60% into the decision-making process before reaching out to a vendor, and they’re doing a ton of research and learning about a product or services largely on their own. Old static segmentation models can no longer account for the dynamic, self-determined behavior that today’s prospects tend to display.

That’s just one area where traditional email list segmentation best practices fall short. You need to reconsider conventional ways of segregating email contacts because:


  1. Everybody’s doing it.

You really can’t gain any decent competitive edge from following traditional email list segmentation best practices. Practically, most B2B organizations segment email lists according to some basic combination of demographic, firmographic, and firmographic attributes.

While these are fairly effective as starting points for slicing and dicing lists, these strategies have attained such mainstream acceptance that it’s hard to differentiate your campaign and generate above-average results solely on these criteria.


  1. Buyers evolve faster than profiles.

As marketers, we’re painfully aware that data decays at a rate of at least 2% per month. But there’s more to marketing data going stale than contacts’ job titles or addresses changing.

The modern B2B purchase journey’s nonlinearity means that prospect behavior doesn’t remain constant or predictable throughout the process. This is why segmentation models need to take these changes into account in order to be useful.


  1. Traditional models don’t do a very good job at personalization.

Most email list segmentation best practices were developed when mass targeting was still the norm. That was why these models relied mostly on broad categories and aggregate groupings of prospects.

With today’s decision-makers expecting a relevant, targeted experience, sending out emails that only make use of superficial personalization (first name, industry, company names, etc.) simply isn’t going to cut it.


These are a few of the main reasons why email list segmentation best practices need to evolve. The bottom-line is that the marketing landscape has changed. Traditional ways of doing things aren’t that helpful or effective anymore. So, keep up and stay ahead.

5 Tradeshow Tips to Grow Human Resource Email Lists the Right Way

Tips to Grow Human Resource Email ListsSurveys reveal that between 75% to 77% of B2B marketers rank in-person events like tradeshows and conferences as their top-performing marketing tactic. Tradeshows are great venues for finding qualified leads in an industry or market, since these events are where you’ll typically meet decision-makers, influencers, and thought leaders face-to-face. That’s why, if you’re looking for ways to grow your human resource email lists, joining relevant HR conferences can be the right strategy.

That is, if you know how to leverage your tradeshow attendance for email list building. For today’s post, we’ve hand-picked five proven tips you can quickly apply on your next HR event to make each contact count.


  1. Choose your tradeshows wisely

From the SHRM Annual Conference & Exposition to the HR Tech Expo, there’s no shortage of in-person HR events happening each year. But, even if you can afford to attend every single one of them, it’s best to join only those tradeshows relevant to your target customer or solution. This keeps potential email contacts to only within your target prospects as much as possible.

So, make sure to do thorough research on a tradeshow you’re interested in. See to it that the event’s target attendees match your target decision-maker profile. Be sure that your offer is consistent with the theme or focus, and not just tangentially related.


  1. Use the right lead capture tools

A study done by event automation provider Certain, Inc. finds that 73% of marketers still use manual data capture tools at live events. That’s despite the availability of digital lead retrieval tools that make collecting attendee contact details many times simpler and faster than with traditional fishbowl and spiral notebooks.

Capturing lead information is now as easy as downloading apps for scanning badges, administering surveys, taking notes, prequalifying leads, and doing other event lead generation activities.


  1. Segment your tradeshow contacts

Most event marketing experts agree that contacts obtained at tradeshows and conferences need to be segmented as soon as acquired. Tradeshow contacts should be grouped according to the action or interest they’re showing. You can classify these prospects into labels like “visited booth”, “requested more information”, “set appointment”, and “general attendee”.

This helps you put together a more robust follow-up plan and send relevant messages later on. As we’ll see in the following point, segmentation lets you avoid spammy behavior as well as steer clear of opt-in issues with your human resource email lists.


  1. Follow up on time and on point

According to the same Certain, Inc. study mentioned above, 57% of marketers say it takes four days for them to follow up with tradeshow leads. There’s, of course, no universal rule on the best time to check back with event prospects but, in general, the sooner you follow up, the better.

If you’ve classified contacts into appropriate segments, then you’ll be better able to craft a more relevant and compelling email message for each group. Don’t send the same follow-up email to all your tradeshow contacts.  Always start off by reminding your leads you met at the event and tell them how you were able to obtain their contact information.


  1. Validate and verify email addresses right away

Before you add the tradeshow contacts into your main human resource email lists, there are some things you need to do first:

  • Verify if the contact details are correct
  • Look for duplicates and redundant entries
  • Check whether an email address already exists in your main database
  • Remove hard bounces
  • Ask if a contact wants to opt out

Also, if the event organizer provides you with a list of attendees, you should never directly add them as contacts in your main database. The best thing to do is send one-on-one email to these contacts asking them to opt in.

With these expert tradeshow tips, it’s going to be much easier for you to cultivate your human resource email lists. The key thing to remember is to always be timely and relevant.

4 Tips to Better Gauge the ROI of Your Custom Targeted Database

4 Tips to Better Gauge the ROI of Your Custom Targeted DatabaseIn a previous post, we took a look at five key metrics to gauge your list’s performance and effectiveness. But we left out one crucial KPI that you should always be keeping track of: the ROI that your list generates. As we’ll see below, measuring exactly how much return a Custom Targeted Database brings to the table can become a little challenging. That’s why we’re setting aside this entire entry to help you get started with this critical marketing yardstick.

It’s typically hard to correctly determine the ROI of most custom target lists since they’re mostly used for top-of-funnel activities. This means that, by the time a lead becomes a customer, the touch points associated with the contact list that contributed to the sale are often difficult to trace since they took place at earlier stages in the process.

To get around this, the following tips can help you reliably measure how much revenue your custom targeted database helped generate:


  1. Know exactly where contacts come from.

In order to accurately gauge ROI, you need to find out where every contact that becomes part of your list originated from. Did a lead come from organic sources? Which paid source did a particular database record pass through before entering your funnel?

For your custom targeted database, this means having separate fields that report where and how you got the contact information.


  1. Refine your sales funnel stages.

There’s a surprising statistic from MarketingSherpa being thrown around that claims 68% of marketers haven’t yet identified their sales funnel. If you happen to be part of this group, you need to define and refine the stages in your sales funnel right now.

What are the steps a prospect goes through before being deemed sales-ready? What actions constitute a conversion in each of these steps?


  1. Track and score leads throughout your funnel.

Once you’ve established the precise steps that a prospect has to go through in order to turn into an opportunity, you now need to assign points that indicate how sales-qualified that particular lead is.

This is called lead scoring and is a crucial component of accurately measuring marketing ROI. Points are assigned based on the lead’s attributes (demographic and firmographic details) and their actions (interest and intent).


  1. Match closed deals with past touch points.

Now that you’ve got contact source information and lead scores recorded in your custom targeted database, it’s time to take a look at the data for deal closes. These closes should be tied back to the series of touch points that preceded the deal.

Marketingprofs says there are four categories of closes based on source and nurture history. It’s important that you identify the right classification for a particular deal, so that credit and attribution can be correctly given.

You can now start reliably measuring the ROI of custom target lists with these four tips in mind. The main idea is that your custom targeted database does contribute to the revenues your marketing and sales processes generate, provided that you’re using it correctly in your campaigns.

The 5 Cases Where It’s Okay to Buy a B2B Contact Database

buy b2b contact databaseIf you go around asking whether to buy a B2B contact database, chances are you’d soon end up being chastised for simply just thinking about it. This is a little unfortunate, since a bought list sometimes makes more business sense. In fact, there are specific cases where buying a list can potentially bring you better results than taking the organic route.

The main reason why a lot of marketers advise against buying B2B contact databases is that people tend to use purchased lists for spamming contacts. While this is a valid point, the truth is that it still boils down to how you use a bought list that determines whether you’re engaging in spammy activities. So with that aside, here are five situations where it’s really okay for you to buy a B2B contact list:


Case 1:  Your solution solves a real pain point.

Early-stage investor and serial entrepreneur Jason Lemkin raises this very interesting idea. If you can solve a real pain point, outbound marketing will always work for you.

The same can be said about using a bought prospect list in your campaigns. When your solution fixes an urgent issue or fulfills a pressing need that your target buyers are experiencing right now, why wait for leads to naturally start trickling into your funnel? Why not reach out to them and deliver value right away?


Case 2:  You’ve clearly identified your target prospects.

In an eye-opening post, creative strategist Jake Jorgovan shares the story behind his cold email campaign that landed him a consulting project with a bunch of new customers including some Fortune 500 clients.

Among the key points he mentions is that he was only able to build a cold email list after knowing exactly who the target audience was. So, instead of sending generic templates, he came up with relevant, compelling email messages that cold prospects were interested in.


Case 3:  You’re targeting a high-turnover industry.

It’s no secret that marketing data has an expiration date. MarketingSherpa places the average rate of database decay at about 2.1% per month or around 22.5% each year. For some industries, this can reach as high as 6.1% every month.

So if you’re targeting decision-makers in an industry where people tend to change job titles or move to new locations relatively frequently, one way to keep up is through using bought contact databases from a reputable list vendor.


Case 4:  You don’t have the resources to build a list at scale.

Aside from the time investment required to help your B2B list reach critical mass, organically growing your database also needs tons of effort and the right kind of expertise.

That’s why, if you’re unable to make all these necessary commitments, buying a contact list is a more viable option. What you’re paying for when you buy B2B contact database goes beyond list records. You’re putting resources where they’re needed the most.


Case 5:  You’re expected to deliver results in the near-term.

Let’s say your revenue goal for this quarter is $300,000, the average deal size is $10,000, and your sales cycle is around two weeks. That means you need to close 30 deals. At a close rate of 5%, you need to generate at least 600 new leads by the first half of the quarter to reach your targets.

While we’ve played around with figures in our hypothetical scenario above, the main point is that hitting sales targets is still pretty much a numbers game. In most industries, B2B conversion rates (lead-to-opportunity and opportunity-to-close rates) simply aren’t in your favor, so you need to start out with a large number of relevant prospects to get any meaningful results further down the funnel.

If you find yourself in any of the above situations, then by all means start looking for a trusted list vendor right now. Don’t pay too much attention to people who think they know what’s good for your campaign. Instead, let your solution, audience, industry, capabilities, and objectives decide whether you should buy a B2B contact database.

Why You Shouldn’t Overlook Invalid Email Addresses

Why You Shouldn’t Overlook Invalid Email Addresses

“What would happen when a customer registers an invalid email address into the marketer’s online registration, contact form or subscription page?”

Clients were asked  about the rate of their typo errors and their replies were mostly “If it bounces back, my ESP filters it out and removes it from my list. It’s not much of a struggle.” But truth be told, it is a struggle and is far more complex. It ought to concern any know-how email marketer.

Businesses ought to monitor the emails they procure. Customer emails are generally the life of their marketing efforts. It is okay to pay for them, yet spending excessively and not getting your money’s worth is bad by any means. The real cost of faulty email addresses is far more worrying than marketers, and the business as a whole, may anticipate. Certain implications ought to be put into consideration.

First, marketing investment are wasted. Odds are, that the lead that appeared on your site did not just accidentally wandered there. That it is your marketing effort that motivated that lead to take action and provide their email address and other personal information. In the instance that the business cannot reach out and engage this lead more, then the marketing effort and money you have invested, is good as useless.

Second, prospects left hanging. When there is a typo in the registration, it is a mistake. Anybody registering their email address on the business website does it in the belief of hearing news regarding new product or service updates, an email activity alert, or a promotional offer. At the point when that expectation is not met, the confidence placed by the customer has been broken. Worse, they may not even be aware that  business’ failure to connect was the consequence of their own typo error. They would then assume that they were not valued and is being neglected. The reaction would be disappointment, separation and a customer left to ponder what perhaps had turned out badly.

Lastly, decreased ROI. While coming up short on client expectations, there is an added (grudgingly) consequence to that and that is as the efficiency of those faulty email addresses are made smaller thus will be its Return of Investment in the email campaigns. Regardless of whether the business’ goal is an increase in sales, spur social appointment or petition for donations, undeliverable emails is a bane to the ROI.


Looking for IT Lists? Here’s What You Should Keep in Mind


Looking for IT Lists? Here’s What You Should Keep in MindThe IT business is among one of the industry behemoths in the world today. With the fast-paced upgrades in innovation, businesses and a lot more are fusing IT in their operations. Likewise, the advancement of more up to date and more effective software has many businesses testing the market and opening their ways to potential IT providers who can give them quality service (and ultimately, help them at providing quality service too) for a reasonable value. On the other hand, IT companies themselves, dynamically search for approaches to acquire IT sales leads in which one of this approach is purchasing business lists. They can leverage such to reach IT managers and IT chiefs that they’re targeting.

While on the subject of lists, purchasing a list of IT chiefs and additionally list of IT managers is of an extensive advantage when you need leads. Utilizing an excellent list can bring in favorable outcomes like for example when your having a targeted email campaign and you purchase a mailing list of these mentioned prospects. Having a great number of contacts in your database in order to keep it loaded with potential prospects is a smart thing to do. However, there are instances where you need to manage any conceivable wasteful aspects that accompanies when purchasing business lists/IT mailing list from a business list provider. If you happen to have purchase an inaccurate and messed up business list, it would merely pull you down. As opposed to reaching prospects and working on business proposals immediately, you’ll rather need to first sort out the business list you purchase, which in itself takes up a lot of your time – time that should have better spent on closing sales and not struggling on your database.

So in case you’re in the IT business industry that is searching to purchase business lists from a business list provider, endeavor to choose a supplier that offers only accurate and well-segmented records. This can spare you significant time as well as help you in closing sales for your company.

Imperative Maitenance in Data-Driven B2B Marketing

Imperative Maintenance in Data-Driven B2B MarketingAs effortless as it may sound when said, maintaining data is not actually something that you can just breeze through. Even key employees, in many instances, acclimate to the gaps brought about by terrible data and the matter in question gets to distinctly escape the B2B marketing leaders. Taken cover behind those bounces and unsubscribes, is a hollow, brimming with wasted cash carelessly spent on B2B marketing of poor database.

A Data Hygiene and Enrichment Report conducted on 2015 gave way to the formulation of a five stage preparation as suggestion to enhancing contact database to boost client’s experience — and eventually, a B2B marketing’s potency. They are as follows; (1) Evaluate the current state of your database; (2) Build a data governance plan; (3) Formulate a data standardization strategy; (4) Identify channels for appending data and (5) Assess the tools at your disposal.

Creating a game plan for administrating and standardizing data are vital elements for a data driven B2B marketing. However, it is the initial step that is the most decisive: assessing the status quo of your database.

Correspondingly, this is the part where data check tools turns out to be very crucial: at the absolute starting point of the procedure. Coupled with a verification service to refresh obsolete records, dispose flawed data, and reaching out to past leads, you will take out a hefty portion of the email deliverability problems that always confront a large number of marketers.

Utilizing data to test theories and make choices has always been a much better solution for creating B2B marketing strategies than relying on instincts. However, it follows that if you want a data driven B2B marketing to work for you, prioritizing the quality of your data is a given.  For sub par data will throw off all your subsequent data and will also bound to hurt your B2B marketing endeavors.


B2B Email Marketing: On Point Opt-In Email List (Part 2)

B2B Email Marketing: On Point Opt-In Email List (Part 2)Email List Building Best Practices
As you make your email list of opt-in B2B prospects, you need to be able to do the best practices possible.

Use “Short” Forms
When asking B2B prospects for personal information, keep your form simple and straightforward. Construct your form in a way that it’ll only get a minimum yet important data (i.e. first name, last name, and email address). Overdoing your form can bring out the skeptic in them. Toning it down would work just fine.

Utilize Progressive Profiling
As what have been implied, overdoing it when asking for your B2B prospect’s personal information can be a turn-off. That is why marketers employ progressive profiling. When your B2B prospects visit your website for the first time, they should only be required to answer few fields in your landing page (i.e. first name, last name, and email address). The next time they were to fill another form on your website, put in new fields (i.e. business name, job title and phone number). With this, you gradually acquire lead intelligence and avoid scaring them away.

Add to a Subscription Center
Allow B2B prospects to manage their subscription preference in a subscription center. In this page, they can manage the frequency of the subscription they get. In addition, this subscription center will minimize singling out as prospects can choose as opposed to completely stopping.

By making relevant content for your B2B prospects, you can immediately produce your email list of opt-in prospects. It is vital that once you have established making such kind of content, you have to stock it in various channels such as social medias, blogs, and your website. Spreading your content through this channels will allow you to widely extend your reach of B2B prospects.
Always do best practices when creating forms, profiling and managing subscriptions for this will streamline the procedure. Start building your email list now!

B2B Email Marketing: On Point Opt-In Email List (Part 1)

B2B Email Marketing: On Point Opt-In Email List (Part 1)The idea of creating a totally opt-in email list with no help (such as a reliable third party source) can be an overwhelming activity. So how would you do it as efficient as you can so that you can proceed to getting and nurturing leads the soonest time possible? Here’s how!

Step 1: Attracting B2B Prospects

The most vital piece in building an opt-in email list is creating an interesting and relevant content for your B2B prospects. Let’s examine how to use content curation and different advertising channels to build up an email list of purely opt-in B2B prospects.

Offer Premium Content

Making top-of-the-channel premium content offers like industry reports and analytics, ebooks, and guides can satisfactorily draw in not just B2B prospects but also industry influencers.

Blog the Content

Through dependably curating blog content that is vital to your B2B prospects, you put yourself up as a thought leader who is dedicated to increasing the value of the industry. B2B prospects that aims to drive their skill set forward, and who might need to remain beside new industry examples and best practices, will subscribe to your blogs.

Network Content Online

Being visible in online communities or social media platforms where your B2B prospects usually are, increases your reach and chances of pulling them in. Make sure to utilize noticeable and engaging content like recordings, infographics, blog passages and even new premium content offers to attract them to your own business website.

Step 2: Creating An Opt-In List

When you have created a strong foundation of interesting and relevant content for your target B2B profiles, you can now begin on building your B2B email list. There are two ways to do this:

  • Request them to subscribe. Aside from an excellent content that promises huge industry news and progress. Significant rewards and freebies can also be a great push for prospects to sign up. Be that as it may, don’t make it difficult for them to locate your form. Place it inconspicuous areas of your website such as in your landing page, blog page or footer. Flaunt figures and social verification wordings such as “10,000 followers or supporters”. This will increase the chances of prospects hopping in on your database.
  • Require them to join. Another commonly used strategy is to “door” premium content offers like industry ebooks, reports, and client contextual analyses. This strategy pertains to requiring a prospect to submit contact details through a form before getting into the content. This can be a truly successful strategy when building your email list especially if you have some really good content to offer.

Purchase an Email List! (Move on From the Lies!)

Purchase an Email List! (Move on From the Lies!)Some people in the field of business say that purchasing an email list is a bad investment and with this, email list providers kind of get a bad rep. But this is undeserved, there are ignorant lies that needs to be straightened out with regard to purchasing one. Most likely, the problem lies in the faulty sending of emails to the purchased email list. Aside from saving you from along vexing manual work, purchased email lists can be leverage to its full potential in generating leads if you take a shot at it in the most precise way. Here are three myths you need to get over with in purchasing an email list.

  1. Procuring Email Lists is Against the Law

Getting direct to the point, purchasing email list is not unlawful nor is it illegal to email contacts on that list. The CAN-SPAM in USA and CASL in Canada (laws overseeing the emailing of bought contacts) set out controls for the sending of business emails to contacts that have not opted in. There is no stipulation in the said laws that bandits or boycott purchasing email lists, nor the sending of emails to these obtained contacts. Anyway, if there’s any truth in the statement that procured email lists is against the law, then why is there an overwhelming number of email list provider companies throughout the whole world?

  1. Purchased Email Lists are Inviable

As mentioned above, there’s a lot of email list provider companies in the world. Competition is tough. Clients are seeking for quality contacts that can get to be leads for their business. The reliability of email lists to be offered is critical because the satisfaction of clients utterly determines whether these companies can still play in the game. Providing pointless email list to their clients would be a bad scheme for guaranteeing clients unwavering support.

  1. Emails are Not Even Opened

The poor delivery and open rates are not brought about by the email list per se. There are lots of factors that contributes to this. It maybe that, emails are sent to this purchased email list through software not intended for this function or an anti-spam regulation is violated. Again and again, choosing the right email list provider is the key. Most email list provider companies provide you with additional services such as creative resources for email templates as well as the best practices to avoid violating anti-spam regulations and even coordinate email content that are design to boost open rates.

If we go by the rule of thumb “to see is to believe”, try purchasing an email list from a reliable email list provider and see for yourself.